How to Build the Organisation of Tomorrow? | Straight Talk

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This article is by Featured Blogger Mark Van Rijmenam, Founder, DataFloq originally published on VanRijmenam.nl. Republished with the author’s permission.

A question that I get asked a lot is how should organizations navigate today’s digital transformation? An interesting question that encompasses different layers. It depends on who asks the question, the company involved, the industry the company is in, the size of the company, etc. Since the arrival of information technologies, digital transformation has been on the agenda for many organizations. Most of these organizations seem to be struggling with it.

With the appearance of the first wave of ‘advanced’ IT in the 1990s, the nature of organizations changed. IT changes organization design, intelligence, management, and decision-making. With that, digitalization often shifts the power balance within an organization, altering existing relationships among stakeholders. As a result, information technologies tend to create flatter organizations. Bottom line, IT drastically affects organizations. So, what to do when organizations have to deal with advanced IT such as analytics or artificial intelligence?

A Model for Digital Transformation

During my Ph.D. at the University of Technology Sydney, I have tried to answer that question. How will emerging information technologies, such as big data analytics, blockchain, and AI, affect organizations? What should organizations do to remain competitive in the increasingly digital world we live in? My Ph.D. is nearly finished as I submitted my dissertation a few weeks ago. Currently, I am working on transforming my dissertation into an easy to read and digest management book. It will be available in Q1 2019. In the book, I set out to develop a model for digital transformation, which I would like to share with you here.

The D2 + A2 Model

The organization of tomorrow will be built around data. Therefore, the first step is to datafy your organization and collect data at every process and customer touchpoint. The second step in the organization of tomorrow is to distribute that data. Either using centralized databases in the cloud or decentralized databases using distributed ledger technology. The third step is to analyze the data. This will enable you to find patterns and make sense of it. The final step in building the organization of tomorrow is to automate it using AI. This will enable you to leverage the data and embed smartness in every process and customer touchpoint. This leads us to the secret sauce to building the organisation of tomorrow:

Datafy

Transforming your organization into a data organisation requires above all data. To achieve that, the first step is to datafy your organization. Datafication is the process of making a business data-driven. It involves transforming social action into quantified data. This means, collecting (new) data from various sources and processes using IoT devices or creating detailed 360-degrees customer profiles.

Datafying your organization starts by making your office, your workplace, your processes, and your products or services smart. This will make previously ‘invisible’ processes traceable, allowing you to monitor, analyze and optimize them. Thanks to the lowering costs of sensors, increasing low-cost bandwidth, cheap availability of cloud-computing and processing capacity, it has become easier and cheaper to make these processes smart. It will help you capture data consistently and universally across different processes, products and workplaces.

Of course, data quality is of utmost importance when datafying your organization. Low-quality and biased data is useless and can even cause damage to your organization and customers. Therefore, within tomorrow’s organization, data governance will become very important.

Distribute

Once you collect data within every process and customer touchpoint, it is, of course, important to store that data in order to use it. There are two ways of doing so. Ideally, the organization of tomorrow will make use of a combination of two technologies. First of all, you can distribute the data using distributed ledger technologies such as blockchain.

Although the decentralised ecosystem is still under development, it can be beneficial to all industries. However, no matter how promising blockchain is, it does not mean that every problem requires a decentralized solution. A decentralized solution is only required when there is a trust issue (which happens when individuals, organizations and things want to collaborate across organizational borders or between individuals and things) and when a transaction is taking place.

In other occasions, distributed ledger technology is not the required technology. You are better of using cloud computing technology. The cloud can be especially useful to store, analyze, visualize and share data within an organization. Especially, when it does not matter that there is a centralized database. Naturally, this would be the case for transactions being done within one organization and without external stakeholders being involved.

Analyze

After collecting data in every company process and customer touchpoint and storing the data in a distributed way, it is time to analyze that data using analytics. For many businesses, the path to creating a competitive advantage is by using ‘big data’ and subjecting it to (advanced) analytics. There are several levels of practices of big data analytics, each increasing in complexity and the value they create: descriptive analytics, diagnostic analytics, predictive analytics, and prescriptive analytics.

When facing big data, analytics come with multiple benefits. Such as improved utilization of resources and increased insight into patterns and habits of consumers. In addition, it offers organizations better insights on the impact of new technologies or techniques and the changing environment.

Therefore, analytics have become a pre-requisite for a company facing uncertainty. To understand the environment and better grasp the context, an organization cannot survive without analytics. It is required to understand what is going on and to know how to respond to changes in the context of the organization.

Automate

The final step in transforming your organization into a data organization is to automate your business processes and augment your customer touchpoints with AI. Artificial intelligence will become especially valuable if you have completed the first three steps. After all, AI requires large amounts of high-quality and unbiased data. Exactly what the organization of tomorrow will have after datafying different business processes and distributing the data using DLT or the cloud.

In addition, thanks to data provenance, it becomes possible to understand better why an algorithm came to a certain decision. Data provenance offers a traceable overview of the collected and used data. The end goal of the organization of tomorrow is to develop artificial intelligence that becomes increasingly advanced, resulting in increased productivity and efficiency.

To start automating your organization, the right process would be to do so in small steps. It is impossible to build a fully automated business from scratch due to the complexity involved with AI. As I wrote earlier, AI is like Lego. It requires small steps to build something beautiful. Especially, when you also consider smart contracts to automate the organization. While AI can be used to automate internal business processes, smart contracts can be used to automate external business processes where other stakeholders are involved.

Preparing for the future

Together, the above four steps make up the D2 + A2 model. Summarizing, to develop the organization of tomorrow, an organization should datafy their processes and customer touchpoints, ensuring high-quality data and the right data governance practices are in place.

Once collected, the data can then be distributed either using distributed ledger technologies to enable trustless transactions. This will allow for collaboration with industry stakeholders. Or you can store data in the cloud to offer employees access to one single version of data across the organisation.

The third step is to analyze that data. Various data mining techniques can reveal patterns across data sources. This will result in a better understanding of the changing context of the organisation.

Finally, the organization of tomorrow uses artificially intelligent agents such as immutable smart contracts and algorithms to automate business processes and augment your customer touchpoints, resulting in a more efficient and effective organization.

These four steps will offer a competitive advantage. It will turn your organization into a data organization that is ready for the data-driven future ahead of us.

New Book: The Organisation of Tomorrow

The D2 + A2 model described here, is part of my new book called The Organization of Tomorrow. I am very much curious to learn your feedback on this model and if and how it could be improved. Obviously, in the book it will be discussed in a lot more detail. The book discusses how emerging information technologies are changing the organization and how organizations can transform their organization into a data organization. If you wish to be notified when the book is available, you can subscribe to my newsletter here.